Sofashield Terms & Conditions

Please read this document carefully as there are conditions and exclusions which limit your cover, we do not wish you to discover after an incident has occurred that you are not insured. If you have any queries, please call the administrator on 01934 416 614.

Register your claim online at or telephone the administrator on
01934 416 614 or register your claim online at within 72 hours of
discovering the damage. The administrator will then decide if your claim meets the criteria stated in this Certificate. The administrator may inspect the product to help them assess your claim and may require you to complete a claim form. We use highly skilled and experienced engineers to assess the product and the administrator will act on the advice of the engineer when assessing whether any claim is valid, and selecting the most appropriate method of settlement.

The words or expressions detailed below have the following meaning wherever they appear in this policy in bold.
i) Definitions of cover types:
Accidental damage: The sudden and unforeseen damage to the product(s) not otherwise excluded under this policy.
Accidental staining: The sudden and unforeseen contact between the product(s) and a substance resulting in a stain to the product(s) not otherwise excluded under this policy.
ii) Definitions of coverage:
Administrator: Castelan Limited, appointed to administer this insurance on behalf of the insurer. Their registered address is Alpha House, Sunnyside Road North, Weston-super-Mare, North Somerset, BS23 3QY. Registered number: 7637133.

Cabinet furniture: Dining, bedroom, home office and occasional furniture.
Child: For the purposes of this policy, a child is defined as a minor of 12 years or less.
Insured, you, your: The person or persons whose name and address is shown under ‘INSURED’ shown on the front of this Certificate of Insurance.

Insurer, our, us, we: Acasta European Insurance Company Limited 
Leather: a material made from the skin of an animal or artificially man made substitute. Maximum liability: You are covered for cleaning, repairs or replacement up to a maximum of £15,000 or up to the original purchase price of the damaged product whichever is lower in settling any one claim or all claims in total made during the period of cover.
Period of cover: the period specified on the front of this Certificate of Insurance.
Product, products: The item(s) detailed under ‘PRODUCT(S) COVERED’ shown on the front of this.
Certificate of Insurance.
Transit damage: Damage caused to the product when it is moved between properties.
Wear and tear: the gradual deterioration associated with normal use and age of the product.

i) Your insurance for accidental staining and accidental damage will start from the date shown on the front of this Certificate of Insurance;
ii) Your insurance terminates as soon as any of the following alternatives occur:
a) Your policy expires;
b) You, or anyone representing you defrauds or deliberately misleads us or the administrator; or
c) The maximum liability is reached (as stated above); or
d) Your claim has been settled by credit note or cash settlement; or
e) The premium for this insurance is not paid; or
f) You modify the product.
It is our intention that this insurance cannot be renewed.


i) The administrator will arrange and administer your insurance, cover and settle all claims in accordance with the service standards provided by this insurance.
ii) You are responsible for informing the administrator of a change of your address by phoning 01934 416 614 or by writing to Castelan Ltd, Administration Manager, Alpha House, Sunnyside Road North, Weston-super-Mare, North Somerset, BS23 3QY, United Kingdom.
iii) You must co-operate with us in obtaining reimbursement of any costs we incur under the terms of this cover, which may have been caused by the action of a third party, against whom you have a legal right of action.
iv) We may amend these Terms and Conditions for legal or regulatory reasons or for reasons relating to the availability of the product. Where this change benefits you, we will make the change immediately and notify you of the change within 28 days. In all other cases we will write to advise you of the change at least 28 days prior to any change taking effect. Where the changes do not benefit you and if you wish to terminate your policy, you may terminate your cover and we will refund your premium for the remainder of the period of cover shown on your Certificate of Insurance, unless a claim has been made.

Each cover type described below only applies if you have paid the appropriate premium and is shown on the front of this Certificate of Insurance within the section ‘What is Covered’

Accidental staining to fabric and leather upholstery, cabinet furniture, carpet and beds from any substance except; mineral oils and soot.

a) Fabric and beds: Accidental damage resulting in a:
• Rip or tear • Burn
b) Leather: Accidental damage resulting in a:
• Rip or tear • Burn • Scratch
• Puncture • Scuff

  1. c) Cabinet furniture: Accidental damage resulting in a:
    Dent • Burn • Chip
    • Scratch • Heat-ring(s) • Breakage of glass components
    Accidental staining and accidental damage: Pet damage and deliberate damage by a child are limited to only one incident each during the period of cover.
    Please note that this policy provides cover for specific accidental events and staining and is not a general cleaning or maintenance contract. As such, cover is not provided for staining or damage, accidental or otherwise, which has occurred or accumulated over a period of time.

Any claim for or resulting from the following will not be valid:
1. Damage caused deliberately by any person or child other than the first incident of deliberate damage by a child covered under this insurance;
2. Any damage resulting from wear and tear;
3. Neglect, abuse, or misuse of the product;
4. The effects of sunlight, wind, weather, rusting, radiation, building fire, smoke damage, flooding or corrosion upon the product;
5. Structural defects in products manufactured with a defective design or specification;
6. Changes in colour of any part of the product caused by sunlight, perspiration; natural hair and body oils or wear and tear;
7. The gradual accumulation of stain or dye transfer or by accumulated multiple stains or by unidentifiable stain(s);
8. Stains caused by dye transfer unless resulting from sudden contact with clothing or newspaper and magazine print;
9. Accidental staining or accidental damage to products used in a food preparation area;
10. Accidental staining or accidental damage caused by the use of incorrect or inappropriate cleaning products or cleaning methods;
11. The removal of any odour even were caused by a stain;
12. Any transit damage;
13. Damage caused by pets after the first incident of pet damage covered under this insurance, (except accidental staining caused by pet fluids);
14. Damage caused by any animal other than your pet(s).
15. Natural characteristics of leather such as brands, bites, tick marks and opened scars;
16. Costs, expenses or any other financial loss, such as loss of earnings, other than the cost we agree for cleaning, repairing or replacing the product;
17. Use of the product in business premises or in residential premises which you let or sublet;
18. Use of the product outside the United Kingdom, Channel Islands and the Isle of Man;
19. Damage not consistent with the original claim or misrepresentation of an occurrence
20. Service costs where having arranged for the attendance of a service provider they are unable to gain access to the furniture. In such instances you will be responsible for the cost of the service request to the service provider before they will re-attend. The administrator’s standard missed appointment fee is £20.
21. War: Any direct or indirect consequence of war, civil war, invasion, acts of foreign enemies
(whether war be declared or not), rebellion, revolution, insurrection, military or usurped power, or confiscation, nationalisation, requisition, destruction of or damage to property by or under the order of any government, local or public authority.
22. Terrorism: Any direct or indirect consequence of terrorism as defined by the Terrorism Act 2000 and any amending or substituting legislation. We will, however, cover any loss or damage (but not related cost or expense, caused by any act of terrorism provided that such act did not happen directly or indirectly because of biological, chemical, radioactive or nuclear pollution or
contamination or explosion.
23. Radiation: Any direct or indirect consequence of: Irradiation, or contamination by nuclear material; or The radioactive, toxic, explosive or other hazardous or contaminating properties of any radioactive matter; or Any device or weapon which employs atomic or nuclear fission or fusion or other comparable reaction or radioactive force or matter
24. Electronic Data: Any consequence, howsoever caused, including but not limited to Computer Virus in Electronic Data being lost, destroyed, distorted, altered, or otherwise corrupted. For the
purposes of this Policy, Electronic Data shall mean facts, concepts and information stored to form useable for communications, interpretations, or processing by electronic or electromechanical data processing or other electronically controlled hardware, software and other coded instructions for the processing and manipulation of data, or the direction and manipulation of such hardware. For the purposes of this Policy, Computer Virus shall mean a set of corrupting, harmful, or otherwise unauthorised instructions or code, whether these have been introduced maliciously or otherwise, and multiply themselves through a computer system or network of whatsoever nature.

For details on how to make a claim please see the front of this certificate.
HOW WE WILL SETTLE CLAIMS: Valid claims will be settled by cleaning, repairing or replacing the damaged product. If a repair can be made, it must be considered prior to a replacement being considered. Neither the value of repairs or replacement shall exceed the maximum liability. Over time the colour, shade and appearance of your product is likely to change and therefore in the event new covers are required we will supply parts based on the original appearance of your product. Wherever possible we will try and limit any differences but our liability is to repair the product based on the original specification.

We may decide to offer you a cash settlement in lieu of a repair for the value of our repair. We may also choose to provide an offer of cash settlement in lieu of replacement, this will be lower than the value of the product and takes into account any discounts we may have received when arranging a replacement product. The damaged product will remain your property in its current condition. In the event of a stain claim the Administrator’s first response may be the despatch of a specialist cleaning product for your stain along with a claim form. If the cleaning product is unsuccessful in removing the stain then please complete the claim form and the Administrator may then arrange for an inspection of your furniture to decide upon the most economical method of settling your claim. Where we are not able to clean, repair or replace the damaged product satisfactorily we will issue a credit note for use at the same retailer from which you originally purchased the product. If the retailer has ceased to trade or has moved, we will issue a credit note for use at a similar retailer of our choice that is local to you. The value of the credit note will be the amount you paid for the product less any previous claim costs, subject to the maximum liability.
We may choose to provide an offer of cash settlement instead of a credit note, this will be lower than the value of the credit note and takes into account any discounts we may have received by issuing a credit note. The damaged product will remain your property in its current condition.
Where items are non-integral and therefore easily separated, such as a sideboard and chest of
drawers or arm caps, scatter cushions and other accessories, they are treated as separate products in the event of a claim. If your claim is settled by credit note we reserve the right to take sole ownership of the defective product. If we chose to take ownership, the defective product will be collected following the delivery of the replacement product. If we choose not to collect the defective product as above, the ownership of it and the responsibility for it will remain solely with you.

You must not act in a fraudulent manner. If you (or anyone acting for you):
i) Make a claim under the insurance knowing the claim to be false or fraudulently exaggerated in
any respect;
ii) Make a statement in support of a claim knowing the statement to be false in any respect;
iii) Submit a document in support of a claim knowing the document to be forged or false in any
respect; or
iv) Make a claim in respect of any loss or damage caused by your wilful act;
a) May not pay the claim or any other claim made under the insurance;
b) May declare the insurance void and not make any return of premium;
c) May be entitled to recover from you the amount of any claim already paid under the insurance; and
d) May inform the police of the circumstances.

If you decide that for any reason, this policy does not meet your insurance needs then please return it to the store where you bought the product together with the sales receipt or invoice and Certificate of Insurance within 14 days from receipt of your Certificate of Insurance. On the condition that no claims have been made or are pending, the retailer will then refund your premium in full. No refund of premium will be made if you have made a claim or if you cancel the policy after 14 days from receipt of your Certificate.

The insurer shall not be bound to accept renewal of any insurance and may at any time cancel any insurance document by giving 14 days’ notice in writing where there is a valid reason for doing so. A cancellation letter will be sent to you at your last known address. Valid reasons may include but are not limited to:
a) Fraud
b) Non-payment of premium
c) Threatening and abusive behaviour
d) Non-compliance with policy terms & conditions
e) You have not taken reasonable care to provide complete and accurate answers to the questions we ask. Provided the premium has been paid in full you will be entitled to a proportionate rebate of premium in respect of the unexpired period showing on the insurance.

You are required by the provisions of the Consumer Insurance (Disclosure & Representations) Act 2012 to take care to:
a) supply accurate and complete answers to all the questions we or the administrator may ask as part of your application for cover under the policy;
b) to make sure that all information supplied as part of your application for cover is true and correct;
c) tell us of any changes to the answers you have given as soon as possible.
Failure to provide answers in-line with the requirement of the Act may mean that your policy is invalid and that it does not operate in the event of a claim.

i) You cannot transfer this Certificate of Insurance to another person;
ii) You and your family must take all reasonable precautions to safeguard the product and to avoid loss or damage to it. This includes, but is not limited to, ensuring that the product is maintained in accordance with the manufacturer’s instructions. If you fail to do so any claim you make may be rejected by the administrator;
iii) This policy is governed by English law. If there is a dispute, it will only be dealt with in the courts of England or Wales
iv) To improve the quality of our service, we will be monitoring and recording some telephone calls.
v) When your cover under the policy ends it will not have a cash or surrender value;

If you have a complaint, please phone: 01934 416 614 or email: or write to: Castelan Ltd, Customer Care Manager, Alpha House, Sunnyside Road North, Weston Super-Mare, North Somerset, BS23 3QY, United Kingdom. In some cases the administrator may  refer your complaint to our UK intermediary Acasta Europe Limited, Anglia House, Carrs Road, Cheadle SK8 2LA.

If it is not possible to reach an agreement, you have the right to make an appeal to the Financial Ombudsman Service. This also applies if you are insured in a business capacity and have an annual turnover of less than €2 million and fewer than ten staff. You may contact the Financial Ombudsman Service at: The Financial Ombudsman Service, Exchange Tower, Harbour Exchange Square, London E14 9SR. Tel: 0300 123 9 123 or visit The above complaints procedure is in addition to your statutory rights as a consumer. For further information about your statutory rights contact your local authority Trading Standards Service or Citizens Advice Bureau.


Acasta European Insurance Company Limited is covered by the Financial Services Compensation Scheme, if it is unable to meet its obligations under this policy, an insured person may be entitled to compensation from the Scheme. Acasta European Insurance Company Limited address is: P.O. Box 1338, 1st Floor, Grand Ocean Plaza, Ocean Village, Gibraltar. Most insurance contracts are covered for 90% of the claim with no upper limit. You can get more information about compensation scheme arrangements from the FSCS or visit


Any personal information provided by you may be held by the Insurer in relation to your insurance cover. It may be used by our relevant staff in making a decision concerning your insurance and for the purpose of servicing your cover and administering claims. Information may be passed to loss adjusters, solicitors, reinsurers or other service providers for these purposes. We may obtain information about you from credit reference agencies, fraud prevention agencies and others to check your credit status and identity. The agencies will record our enquiries, which may be seen by other companies who make their own credit enquiries. We will check your details with fraud prevention agencies. If you provide false or inaccurate information and we suspect fraud, we will record this.

We and other organisations may use these records to:
a. Help make decisions on Insurance proposals and Insurance claims, for you and members of your household
b. Trace debtors, recover debt, prevent fraud, and manage your insurance policies
c. Check your identity to prevent money laundering, unless you furnish us with satisfactory proof
of identity.
This may involve the transfer of your information to countries which do not have Data Protection laws Under Data Protection legislation, you can ask us in writing for a copy of certain personal records held about you. A charge will be made for this service.
The Castelan group of companies and its selected partners may use your data for the purposes of training, testing, quality control, research and statistical analysis. The Castelan group of companies may also use your data to keep you informed by post or telephone of any products or services which they consider may be of interest to you. If you do not want to receive such information please write to the Castelan Limited address above marking the communication ‘For the attention of the Data Protection Officer, Customer Relations Department’.

We reserve the right to take legal proceedings in your name, at our own expense and for our own benefit, to recover any costs or damages we have paid out under this insurance to anyone else. If any insured person recovers any costs or damages previously paid under this insurance from any other party, such costs or damages must be immediately repaid to us.

This insurance is between and binding upon us and you and our/your respective successors in title, but this insurance may not otherwise be assigned by you without our prior written consent.

If the Insurer or any insured person fails to exercise or enforce any rights conferred on them by this insurance, the failure to do so will not be deemed to be a waiver of such right, nor will it bar the exercise or enforcement of, such rights at any subsequent time.

Unless expressly stated in this insurance, nothing in this insurance will create any rights in favour of any person pursuant to the Contracts (Rights of Third Parties) Act 1999. This Condition does not affect any right or remedy, of any person, which exists or is available otherwise than pursuant to that Act.